Administrative Assistant Country Office Job at GIZ - Career Opportunity in Uganda
Vacancy title:Administrative Assistant Country Office
Jobs at:
GIZ
Deadline of this Job:
not later than 30th November 2017.
Duty Station:
Kampala, Uganda
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Job details:
Post: Administrative Assistant Country Office
Reports to: Head of facilities and Services
Responsibilities
The Administrative Assistant is responsible for:
- Assisting with the maintenance & management of the office facilities/services and Logistics Tasks Office facilities and services
- Manages and updates immigration tracker and advise on need for renewal of work permits etc
- Prepares and updates office inventory records plus maintaining of the office stationery stock
- Responsible for maintaining the archives
- Ensures office areas/compound are up to the required standards of cleanliness, health and safety
- Logs and reports faults on facilities/equipment and arrange their repairs
- Supervises all maintenance/repair works and ensures work is carried out in a timely manner and to highest ievel of quality service and ensure value for money
- Maintains a tracker for office service requests eg transport. repairs etc. and follows up on required actions to minimize downtime on facilities and services
- Report any potential health and safety hazards to the Head of Facilities and Services
- Regularly updates the fuel consumption Log of all office vehicles & conducts weekly checks of the logbooks of all office vehicles
- Creates and/or updates-paper and electronic files for the department ensuring easy retrieval of documents in line with GIZ filing guidelines
- Ensures department files are appropriately labelled according to GIZ filing system
- Ensures confidentiality of ail department documents
- Makes photocopies and scans documents as and when required
- Registers incoming documents/packages and distributes to the respective projects
- Prepares documents for (payments, orders, receipts, payments, etc.)
Qualifications .
- Diploma/Degree in Business Administration or any related field.
Professional experience
- At least 1-3 years‘ professional experience in a comparable position
Other knowledge, additional competences
- Good working knowledge of ITC technologies (related software, email, the internet) and computer applications (e.g. MS Office)
- Very good written and oral knowledge of English
- Politeness, proactive & deadline driven
All interested and qualified persons are strongly encouraged to apply by submitting their application and CV to the Human Resource department through recruitment-uganda@giz.de not later than 30th November 2017.
Please note: Only those applications with the subject heading “Admin Assistant Country Office “will be accepted. Application and CV should he in one document.
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