Receptionist Job at International Committee of the Red Cross (ICRC) - Career Opportunity in Uganda
Vacancy title:Receptionist
Jobs at:
International Committee of the Red Cross (ICRC)
Deadline of this Job:
Friday, 5th January 2018
Duty Station:
Kampala, Uganda
JOB DETAILS:
The International Committee of the Red Cross (ICRC) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence.
Key Duties and Responsibilities:
Front office duties
- Tasked with welcoming visitors and leading them to the respective office.
- Answering incoming telephones and ensuring connection with concerned departments.
- Upon request making telephone calls and connecting the caller to the receiver.
- Taking messages and relaying information accordingly.
- Checking and ensuring proper functioning of all telephone lines and reporting any problems to the IT technician for resolution.
- Receiving mail and handing it over to the appropriate office and preparing mail pouches for dispatch to specific destinations.
- Ensuring receipt of telephone bills from the various service providers.
- Assisting the HR dept. in receiving and registering applications during recruitment processes.
Clerical duties - Making photocopies especially for the monthly accounting as well as accountability documents from other departments.
- Supporting the Finance dept. during the monthly closing especially with checking, verifying and packing documents.
- Filing and archiving in the Administration department i.e. premises and utility files.
- Managing the Administration department’s store for stationery and office consumables.
- Tasked with monitoring and renewing subscriptions for satellite TV and respecting payment deadlines.
- Operate the photocopiers at the Delegation (Including consumables) and ensuring that they are well protected and switched off at the end of each day.
- Maintaining a file for copier records including purchase, service, repair and replacements.
- Distributing and later collecting from users all bills for private use of phones and compiling those bills for charging.
Support with Welcome service duties: - Supporting the Welcome Officer in organizing hotel accommodation and workshop bookings.
- Making flight reservations and purchasing air tickets for professional and private travel.
- Coordinating with Fleet dept. for airport pick-up and drops for staff and visitor travelling.
- When needed, processing travel and immigration requirements (visas, travel insurance, work permits, etc.) for staff or dependants.
- The ideal employee of International Committee of the Red Cross (ICRC) as a Receptionist should hold a relevant degree or equivalent
- Two to three years’ work experience in a similar function
- Excellent command of written and spoken English (French and other languages, an asset).
- Proficiency in Microsoft office applications, ability to use internet and email applications.
- Sense of discretion and responsibility, ability to take initiative and to work independently.
- Experience in handling travel and immigration procedures
- Excellent planning and organizational skills
- Good communication, reporting and interpersonal skills
- Service oriented with capacity to work independently
- Ability to work within a team and to integrate him/herself and learn new skills
- Age: Between 25-35 years
All qualified and interested candidates should send their applications to motete@icrc.org with a detailed CV, phone contacts, copies of working certificates
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