Procurement Officer Job at GIZ - Career Opportunity in Uganda
Vacancy title:Procurement Officer
Jobs at:
GIZ
Deadline of this Job:
not later than 15th February 2018
Duty Station:
Kampala, Uganda
Job details:
Title: Procurement Officer
Reports to: Head Procurement
Responsibilities
The incumbent is responsible for
- Managing procurement of material goods, services and works tor the GIZ Country Office, Programs/Protects according to GIZ rules and regulations which will guarantee timely acquisition essential for protect implementation and operations.
- Contract management for the different financing options as per GIZ guidelines
- Effective coordination with colleagues of the Finance Department.
Tasks:
Procurement and Contracts
- Ensure that the procurement and selection of Consultants guidelines of GIZ are observed and adhered to at all stages 01 the procurement process
- The incumbent will manage issue, receipt and opening of bids, expression of interest and proposals from potential service providers , contractors and suppliers
- Actively participate in the Evaluation exercises (expression of interest, Quotations, bids and proposal and ensuring adherence to procedures and guidelines
- Offer timely technical advice on procurement to protect stakeholders
- Preparation of Contracts, orders for review by the authorized signatories
- Support contract management through monitoring orders of supplies, goods and works progress and delivery schedules and pointing out any shortcomings (in delivery, cost, quality and contract administration) to the line manager.
- Manage the procurement and disposal unit archive by ensuring proper referencing and keeping up to date procurement tiles for each procurement/ disposal carried out as per GIZ guideline
- Keeps on up to date suppliers/consultant data base and conducts regular search for alternatives
- Prepare procurement progress reports, procurement monthly and quarterly reports
- Update and maintain complete procurement tiles and records including all correspondence related to procurement activities and ensure that the records are safeguarded and properly kept for future reference
- Organize pre-bid or Pre-proposal meetings and negotiation meetings.
- Participate in the preparation to bidding documents , request for proposals, consultants’ shortlist and other documents based on relevant procedures for the procurement of goods, works and consultant services and facili7tate the Post Procurement Reviews (PPR) exercise and follow up implementation of PPR recommendations
- Report to the line manager or Director of Finance any noted fraud corruption or governance issues with procurement staff, bidders Consultants
- Receives and checks delivered material tor the Country Office and the Programmes/Projects
- Advises suppliers of defective goods delivered and arranges necessary follow-ups
- Checks suppliers’ / consultants ‘invoices, delivery notes and any other relevant documents relevant them/submits them for payment
- Perform any other lawful duties as may be assigned by the line manager from time to time
- Undertakes further job training related to his/her position and duties required.
Formal Education
- An honours’ University degree in Procurement, Business Administration, Economics or other related courses
- Possession of a post graduate qualification training /diploma in procurement and supply chain management or Procurement and logistics management will be an added advantage
- At least live (5) years of professional working experience in a similar position
- Excellent knowledge of procurement procedures and contract management
- Excellent command of MS-Office
- Good working knowledge of modern telecommunication systems (telephone, lax, e-melt, Internet and its software)
- Excellent English - spoken and written end Local Language skills
Reports to: Head Procurement
Deputized by: Other Procurement officer
All interested and qualified persona ere strongly encouraged to apply by submitting their application and CV to the Human Resource Department through recruitment-uganda@giz.de not later than 15th February 2018. Please note: Only those applications with the subject heading “Procurement Officer” will be accepted. Application and CV should be in one document
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