2 Finance Assistants Job at Mercy Corps - Career Opportunity in Uganda
Vacancy title:2 Finance Assistants
Jobs at:
Mercy Corps
Deadline of this Job:
6th November 2017
Duty Station:
Kampala, Kitgum and Karamoja, Uganda
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Job details:
Reports to: Senior Finance Officer
Mercy Corps is an international non-profit organization which implements high-quality, analytical development programmes in very difficult places. Mercy Corps has been operating in Uganda since 2006. It has and continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps is taking a community-led, market driven approach to address poverty and food insecurity needs through interventions that get to the root causes and contributing factors of economic vulnerability. Donors include the United States Agency for International Development (USAID), DFID, Mastercard Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State (DOS) /PEPFAR, ECHO and Nike Foundation.
Job Summary: The Finance Assistant is responsible for assigned field office finances, compliance, budget monitoring, reporting, resources management, coordination with others, etc. He/she is also responsible for updating and tracking all assets and finance files. He/she is responsible to make sure that all AAM, segregation of duties and policies and procedures are respected as per the FFM, procurement manual, assets mgt and other manuals/policies and procedures. Tracks contracts, leases and procurements for the office.
Key Duties and Responsibilities:
- Follow all Mercy Corps policies, procedures, grant compliance and documentation requirements.
- Make sure all Mercy Corps FFM, procurement, assets mgt, HR policies and procedures are implemented.
- Keep office safe, safe keys, cash and other assets in a secure and protected place.
- Keep record of all cash, bank and advances on excel worksheet, update every day and reconcile daily.
- Do cash counts weekly and whenever needed with Finance Officer, Program Director, Finance Director, Country Director and official auditors directed by the supervisor..
- Print all payment vouchers and match with the documents and file.
- Pay or received authorized cash or bank payments and receipts.
- Ensure that all required documents are attached; calculations are correct, appropriate approvals and reviews made per the AAM before payment of any cash or bank payments.
- Capture transactions to the accounting software under the supervision of the finance officer whenever required.
- Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software or recording system daily and ensure weekly review and posting.
- Match invoices/receipts with payment vouchers, GRN and other required documents.
- Prepare cash, bank and advances reconciliations and submit for review/approval every week and monthly.
- Make sure all income taxes, withholding taxes, VAT and other taxes are withheld and paid accordingly.
- Keep all finance documents and reports are properly filed, labeled and stored in a clear and easily accessible manner following FFM.
- Be adaptable and flexible to take new tasks and new assignments as requested from time to time.
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
- Assist other finance functions and offices when ever need arises.
- Any other tasks to be assigned by the supervisor.
- The applicant for the Mercy Corps Finance Assistant job opportunity should preferably hold a Diploma or advanced certificate or equivalent in accounting or finance is required.
- At least two years’ experience in cashier, finance assistant and accounting.
- International NGO/PVO experience is preferred.
- Good accounting skills and experience in general ledger, journal entries, payroll, cash/bank mgt.
- Computer skills in MS Office programs, particularly Excel and accounting software experience.
- Excellent oral and written English skills
- Willing to travel to Mercy Corps offices and take temporary assignments.
- Demonstrated ability to support programmatic objectives with timely and meaningful financial information is essential.
- Proven ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
- An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
All suitably qualified and interested candidates should send their E-mail applications including a cover letter clearly stating the salary requirements, updated CV (with three professional referees), and copies of academic qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
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