Administration Manager Job at Educate - Career Opportunity in Uganda
Vacancy title:Administration Manager
Jobs at:
Educate!
Deadline of this Job:
Friday 23rd February 2018
Duty Station:
Kampala, Uganda
JOB DETAILS:
Educate!, a fast growing, non-profit social enterprise, is seeking to hire an enthusiastic, systems oriented, customer service driven, flexible and open minded individual to fill the Administration Manager Position. ln this role you shall provide procurement oversight, manage organizational resources i.e budgets, facilities & security and inventory, equipment and assets, develop and lead administration strategy as well as manage the organizational logistics of Educate! Uganda; as we move towards our vision for 2024 of reaching one million youth annually across ten countries in Sub Saharan Africa.
About Educate!
Educate! works to transform education in Africa to teach youth to solve poverty for themselves and their communities. Educate! provides youth with skills training in leadership, entrepreneurship and workforce readiness along with mentorship to start real businesses at school. Our model is delivered through practically-trained teachers and youth mentors. Educatel's goal is to make this practical, skills-based model part of national education systems.
In 2017 we launched in Kenya, worked in 120 secondary schools in Rwanda and 500 schools in Uganda (15% of the country) reaching over 25,000 students intensively and 360,000 more broadly. Our model was proven to have massive impact in a randomized controlled trial. Graduates earned DOUBLE the income of a control group and had a 64% increase in business creation. Our graduates change their lives and their communities, such as Lillian Aero who employs over 100 AIDS-affected women. Educate!’s team includes 130 staff and over 200 volunteer youth mentors.
Performance Objectives:
Procurement Oversight — 35%
- Check procedure compliance in all procurements, document lack of compliance and conduct spot checks to ensure compliance.
- Review and approve procurements that are documented, complete St accurate in compliance with relevant laws and Educate! policies and procedures.
- Anticipate procurement needs to pre-select competitive vendors, and create systems to track and strategically guard against common procurement challenges.
- Build & maintain strong professional relationships with vendors
- Strategically conduct market research before requisitions, and keep a keen eye on cost cutting through out the bidding process.
- Conduct formal quality checks, and document feedback between end user, the administration department and vendors
- Formally seek and document feedback from end — users to implement recommendations
- Manage Admin budges. Reallocate funds and choose activities in lines with organizational strategy.
- Prepare budget proposals, create detailed budgets for come up provides, approve budget related expenses and review variance reports.
- Prepare maintenance, testing and inspection schedules for upkeep of facility recurring needs and quality.
- Complete assessment of basic facilities as scheduled, oversee repairs and renovation of the often used facilities and communicate facilities updates to all staff.
- Enforce security protocol for equipment & supplies, oversee distribution of keys, staff IDs, helmets, induction training logistics and orientation to safety procedures.
- inventory, equipment and asset management
- ensure availability of inventory at all times
- Manage the admin team in alignment to the annual goals, and the organization's long term strategy.
- Conduct regular risk assessment to create or quickly adjust plans due to anticipated problems.
- Lead the Admin team and put in place checks and balances to manage team to exceed departmental annual goals and work plan activities.
- Anticipate capacity gaps and create innovative solutions.
- Network and research to suggest new possibilities; try new ways oi doing things using cutting-edge tech nology. Design tracking and information systems for scale.
- Guide management and employee actions by researching, developing, writing, and updating policies, procedures, methods, and guidelines; communicating and enforcing organization values.
- Create an organization-wide filing system, coordinated with segregation by department, controls on access, standard ordering of files.
- Communicate office space organization and allocation by labelling of different rooms, equipment, and storage spaces by function.
- Track office/NGO registration with national government, local authorities, and landlords.
- Events and guest management
- ensure Educate! local and international guests get a pleasant experience.
- Procedures for telephone messages, reception, and El office tours are formal and monitored to ensure quality.
- Bachelor's degree in Business Administration, Procurement and Logistics Management, Social Work & Social Administration or any relevant field. Possession ofa Masters Degree in a relevant field is an added advantage.
- Minimum of 3 years of professional experience
- Key desirable traits; Systems oriented, high integrity, excellent customer service, general management and strong personality.
- Experience in multitasking in a fast — paced environment, set priorities, work independently as well as thrive a team
- Fits our Five Cultural Tenets: Youth First, Always Learning, Only Solve a Problem Once, Exceed Expectations and Flexible and Open Minded.
- Salary is very attractive and commensurate with experience.
- Benefits include Medical insurance.
- Location is, Kampala Uganda.
intrigued? Please visit our website at http://www.experienceeducate.org/careers to apply for this role. Deadline for submission of your application is Friday 23rd February 2018.
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