Accounts and Administration Officer Job at TechnoServe (TNS) - Career Opportunity in Uganda
Vacancy title:Accounts and Administration Officer
Jobs at:
TechnoServe (TNS)
Deadline of this Job:
2nd February 2018
Duty Station:
Masaka, Uganda
Job details:
Reports to: Senior Accountant
TechnoServe (TNS) is an international non-profit international development organization founded in 1968. Its mission is to help entrepreneurial men and women break the cycle of poverty by building businesses that create jobs, income, and economic opportunities for their families, their communities, and their countries.
Job Summary: The Accounts and Administration Officer manages the operational implementation & oversight of the program development in the Field. The incumbent will be responsible for procurement, payments, reporting, logistics & fleet management, budgets & budget monitoring/burn rate calls, accurate financial & management reporting and analysis, and ensuring compliance with organization and Program requirements.
Key Duties and Responsibilities:
Finance & Administration:
- Support procurement and coordinate pre-qualification of reputable & reliable supplier’s goods and services
- Ensure proper documentation of all finance, Administrative & Human resource records
- Ensure the program is implemented with sound financial and administrative practices through efficient management of project funds and timely processing of payments
- Tasked with the management of project funds; ensure that funds are disbursed in line with set activities/ budget and that accountabilities are submitted in a timely manner
- Actively participate in annual budget preparation, mid-year reviews, monthly burn rate calls and ensure action points are implemented accordingly
- Tasked with the preparation of daily cash reports and monthly cash needs to ensure availability of funds
- Work in liaison with the program team to ensure that project work plans and financial planning are in sync
- Preparation of fuel consumption reports and management of vehicles
- Coordinate external/internal Audits and ensure implementation of agreed recommendations
- Regular update of Asset register and engraving of assets. Regular Maintenance of assets to avoid breakdowns e.g. vehicles, computers, power backups etc.
Human Resource: - Provide coaching, direction, and leadership support to finance and admin personnel
- Review staff monthly time sheets before approval by respective supervisors
- Manage staff leave and ensure all leave forms are approved by Finance & Human Resource
- Perform any other duties as assigned by the Supervisor
- The ideal candidate for the TechnoServe (TNS) Accounts and Administration Officer job opportunity should preferably hold a University degree in Accounting and part II qualification of any professional course ACCA, CPA is a MUST.
- At least three years’ experience in a similar position with International NGO or development agencies.
- Integrity and honesty: Is widely trusted; seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; does not misrepresent himself or herself for personal gain.
- Team Work/ Relationships: Works co-operatively and flexibly with other members of the team with a full understanding of the role to be played as a team member and/or leader, to achieve a common goal. Ability to build and maintain effective relationships and networks.
- Learning attitude: Proactively takes advantage of opportunities to learn. Actively identifies new areas for learning; applies and shares new knowledge and skill appropriately.
- Diversity/Inclusiveness: Demonstrates an understanding and appreciation for diversity and supports diversity efforts. Interacts effectively with and inclusively with people of all races, cultures, ethnicities, backgrounds, religions, ages, and genders.
- Communication: Expresses ideas effectively in individual and group situations. Listens effectively; shares information, ideas and arguments; adjusts terminology, language and communication modes to the needs of the audience; ensures accurate understanding; acts in a way that facilitates open exchange of ideas and information; uses appropriate non-verbal communication.
- Decision making/Problem Solving: Is able to analyze situations, diagnose problems, identify the key issues, establish and evaluate alternative courses of action and produce a logical, practical and acceptable solution. Is able to make effective decisions on a day-to-day basis, taking ownership of decisions, demonstrating sound judgement in escalating issues where necessary.
- Results Oriented/ High Quality Deliverables: Stays focused on the efforts necessary to achieve quality results consistent with programmatic or departmental goals. Demonstrates the ability to achieve effective results; works persistently to overcome obstacles to goal achievement. Accomplishes tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks.
- Planning & Time Management: Establishes a course of action for self and/or others to accomplish a specific goal. Effectively plans, schedules, prioritizes and controls activities; identifies, integrates and orchestrates resources (people, material, information, budget, and/or time) to accomplish goals. Prioritizes work according to the program or department’s goals, not just own job responsibilities; manages own time effectively.
- Business Acumen: The ability to use information, ask the right questions and take decisions that make an impact on the overall business performance.
- Computer Literacy: Demonstrates knowledge and ability to use specific computer programs or applications for own functional area. Has the ability to improve performance by integrating new and existing technology into the workplace.
- Financial & Resource Management: an important competency program staff must possess to enable them budget properly based on facts and change course when necessary, knowledge of finance to develop and manage budgets.
- Internal Client Focus: Client Focus is based on the ability to understand the client’s needs and concerns in the short to long-term and to provide sound recommendations and/or solutions.
- Compliance & Governance: Compliance with and knowledge of company policies, applicable legislation, grant requirements, donor contracts, the local labor code and tax laws.
All suitably qualified and interested candidates should send their applications via Email only to the Human Resources Manager: ug-jobs@tns.org . Please include an updated resume, cover letter and three professional references with the job title in the subject line of your email and on the application letter.
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